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Australian and New Zealand
College of Veterinary Scientists
Vet Science Week
Request for Approval - Exceptional Requirements for Speaker
Chapter Science Week Convenors - This form is to
request approval for special conditions/exceptions for a specific Speaker.
A copy will be sent to the Chapter Treasurer, the College Office and yourself.
The College Office will forward this information to the Finance and Risk Committee and College Council for their review and approval.
If you notice any errors in the details provided, please contact the College Office immediately.
Any amounts shown to be in AUD.
Chapter / Stream
(Required)
Animal Reproduction
Animal Welfare
Aquatic Animal Health
Avian Health
Cattle
Dermatology
Emergency and Critical Care
Epidemiology
Equine
Feline
Medicine and Management of Laboratory Animals
Ophthalmology
Pathobiology
Pig Health and Production
Radiology
Small Animal Medicine
Small Ruminant
Surgery
Unusual Pets
Veterinary Anaesthesia and Analgesia
Veterinary Behaviour
Veterinary Dentistry
Veterinary Oncology
Veterinary Pharmacology
Veterinary Practice Small Animal
Veterinary Public Health
Veterinary Sports Medicine and Rehabilitation
Zoo and Wildlife
Chapter Funds currently available
Has this expense been discussed with the Chapter Treasurer?
Yes
No
Before proceeding further, please discuss with the Chapter Treasurer to ensure sufficient funds are available.
Has the Chapter Treasurer budgeted for this Speaker's expenses in the annual Chapter Budget?
Yes
No
If no, then an
Application for Variation to Budget
is required (if Budget has already been submitted to Council).
If this expense falls within the following Financial Year, please submit a pre-approval request. Please contact the College Office for more details.
SPEAKER DETAILS
Speaker Name
(Required)
First name
Surname
Speaker Qualifications
Is this a keynote speaker for your Chapter?
(Required)
Yes
No
Number of presentations Speaker will present:
Presentation details
If this speaker is presenting more than one lecture, use the + icon to add a new line.
Please ensure to complete the respective duration and speaker fee for each presentation.
Speaker presentation details
(Required)
Title of Presentation (e.g., Managing bees in flood or fire emergencies.)
Presentation duration (e.g., 1 hour)
Speaker Fee (e.g., $350.00)
Add
Remove
Is this Speaker being offered a Lump Sum package?
Yes
No
e.g., $5,000 to cover travel, accommodation, Speaker fees, any other expenses.
How much is the Lump Sum package?
What is covered in the Lump Sum package?
Speaker Fees
Travel
Accommodation
Expenses
TRAVEL
Please note: Speakers cannot request specific airlines. The Chapter/College reserves the right to book the cheapest available airline within the accepted requirements.
Departure City/Country
Arrival City/Country
Duration of flight
Estimated flight cost
What flight class is the Speaker seeking?
Business Class
Premium Economy
Not specified
Has the Speaker been offered Premium Economy flights?
Yes
No
Has the Speaker been offered Premium Economy flights? with a stop-over and/or overnight rest following arrival, prior to the Conference?
Yes
No
ACCOMMODATION
Is the Chapter contributing towards this speaker's accommodation?
(Required)
Yes
No
Accommodation contribution
If a set/max amount, enter $ amount. (i.e., $300.00). Alternatively, enter how many nights and inclusions (i.e., 2 nights - Room only. Or: 1 night - Bed and breakfast)
OTHER EXPENSES
Is the Chapter contributing towards any other speaker expenses?
(Required)
Yes
No
Enter amount allocated to this Speaker's expenses.
Add
Remove
Use the + icon to add separate items. e.g., $200.00 meals + $100.00 taxi/ground transport
Are you sharing this Speaker with another Chapter? Provide details below
Is this speaker presenting a joint lecture with another Chapter/Stream?
(Required)
Yes
No
If yes, please provide the Title of Presentation and Chapter the joint lecture applies to.
Title
Chapter
Add
Remove
i.e., Managing bees in flood or fire emergencies | Entomology Chapter
Is the joint Chapter contributing to any of the expenses (select all that apply)
Speaker Fee
Travel
Accommodation
Expenses
Joint Chapter - Speaker Fee contribution
e.g., $350 or 33%
Joint Chapter - Travel contribution
e.g., $1,500 or 50%
Joint Chapter - Accommodation contribution
e.g., $300 or 1 night
Joint Chapter - Expenses contribution
e.g., $50 or 50%
Are there any other special considerations the Chapter has discussed with the Speaker? Use the box below to provide any additional information.
Notes/Comments:
Upload supporting documents (if required)
Max. file size: 128 MB.
Science Week Convenor details
Form completed by
(Required)
First Name
Surname
SW Convenor Email
(Required)
Hidden
Date submitted
DD slash MM slash YYYY
Thank you. This form will be reviewed by FRC who may wish to ask for further details or additional questions, before referring on to College Council.
